Market and Festival Registration Information
We’re excited to introduce MarketWurks Event software for vendor registration at Hastings Main Street markets! This new platform allows vendors to easily sign up for multiple markets and create personalized profiles for our website. As we all get familiar with this new system, we appreciate your patience while we work through the learning curves.
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How this works...
​​Step 1: Complete the registration form and select your desired market dates.
Step 2: Fill out your vendor profile, including product availability, details, images
Step 3: Submit your application for approval.
Step 4: Await confirmation from the Market Manager to proceed with payment.
Step 5: Make payment and receive confirmation of your lineup registration.
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Thank you for joining us as we navigate this exciting new process! Please email theteam@hastingsfl.org with any questions, allowing 3 to 4 business days for a reply.
Frequently Answered Questions
1. What are the market hours?
The markets begin at 9 AM. Vendors are required to arrive for setup between 7 AM and 8:30 AM.
2. Where is the market located?
The market is located at 418 N. Main Street. A detailed map with vendor booth assignments and parking information will be provided prior to the event.
3. What are the setup and breakdown times?
Setup begins at 7 AM, and all vendors must be ready by 9 AM. Breakdown starts at the market’s published END TIME (which may vary depending on the market) and must be completed within 2 hours. Please do not begin breaking down before the market officially ends.
4. Is there a booth fee?
Yes. For one-day markets the booth fee is $50 for a 10x10 space (food trucks/trailers $100, non-profits $20); 2-day Festivals are $150 (food trucks/trailers $250, non-profits $20). PLEASE NOTE: FOOD TRUCKS MUST HAVE A QUIET GENERATOR. Payment is due upon receipt of invoice to secure your space. Details for payment can be found on the vendor application form or by contacting theteam@hastingsfl.org.
5. What size is my booth space?
Booth spaces are 10x10. Food truck spaces are 10x20. If you need additional space, please notify us in advance as accommodations are subject to availability.
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6. Do I need to bring my own table, tent, and chairs?
Yes, vendors are responsible for providing their own tents, tables, chairs, and any other necessary equipment. All tents must be securely anchored with weights.
7. Is electricity provided?
No, electricity is not provided for outdoor markets.
8. What permits or licenses are required?
All vendors must comply with local regulations, including obtaining any necessary business licenses or permits. Food vendors are required to have appropriate health department certifications.
9. How do I check-in on the day of the event?
Upon arrival, you'll check in with a Hastings Main Street rep - they'll likely be standing in the middle of the street, looking "official" with a clipboard, waiting to greet and direct you. Please note that you will receive your booth assignment and any final instructions 10 days prior to the event.
10. Is there parking available?
Vendor parking is available and information will be sent to you along with your booth assignment. You may drive into the market area to unload. After unloading your items, please move your vehicle to the designated vendor parking area to free up space for customers. Please DO NOT PARK on East Cochran Avenue between First and Main Streets.
11. What if I need to cancel?
An accepted application is a commitment to exhibit. Cancellations must be submitted in writing 15 days prior to event. Any approved refunds will be subject to processing fees. Failure to appear at Festival is considered a breach of contract and will result in forfeiture of fees and exclusion from future exhibits. The Festival goes on, rain or shine, unless otherwise notified. Fees will not be refunded due to inclement weather or other extenuating circumstances. Click here to read legal agreement.
12. Will there be security on-site?
Yes, there is security personnel patrolling the market grounds, but vendors are responsible for the safety of their own merchandise.
13. What happens in case of bad weather?
The market will proceed rain or shine. In the event of severe weather, we will notify vendors of any rescheduling or cancellations via email and social media.
14. Can I sell food at my booth?
Yes, but all food vendors must comply with local health and safety regulations and have appropriate permits.
15. Who do I contact if I have questions during the event?
A market coordinator will be available at the registration booth throughout the event. You can also reach us via email at theteam@hastingsfl.org. When emailing please allow 3 to 4 business days for a reply.
16. How can I help promote the market?
We encourage vendors to promote the market on their social media pages and through word of mouth. Feel free to tag us at @HastingsMainStreet and use the hashtag #HastingsMainStreet
If you have any additional questions or concerns, please email TheTeam@HastingsFL.org. Please allow up to one week for a volunteer to respond.
